The New Santa Cruz HIE is now available!

Elysium has officially been retired and the New Santa Cruz HIE is up and available.

 

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On June 19th, Elysium is being retired.  On June 22, there will be a new way to access patient information via the Santa Cruz Health Information Exchange (SCHIE).  Make sure you’re ready.   Print this flyer  and share with your team.

YOUR ACCESS TO THE NEW SANTA CRUZ HEALTH INFORMATION EXCHANGE

Make sure you’re ready – The Santa Cruz Health Information Exchange (SCHIE) will be hosting an essential workshop to guide you through the launch of the new SCHIE which goes live on June 22, 2015.

Send your team of Santa Cruz Health Information Exchange Users:

  • Learn how to access the new Santa Cruz HIE
  • Learn how to navigate the new Santa Cruz HIE
  • Learn how to share data securely

Following the workshop, the SCHIE team will be available to answer your questions.

Locations, Dates & Times:

North County: Monday, June 15 – WORKSHOP IS FULL
Chaminade – 1 Chaminade Ln, Santa Cruz
12:00-2:00pm

North County: Tuesday, June 16 – ALL WORKSHOPS ARE FULL
Chaminade – 1 Chaminade Ln, Santa Cruz
7:30-9:30am, 12:00-2:00pm, 5:30-7:30pm

South County:  Thursday, June 18 – 7:30 & 12:00 WORKSHOPS ARE FULL
Appleton Grill – 410 Rodriguez St, Watsonville
7:30-9:30am, 12:00-2:00pm, 5:30-7:30pm

Register early to save your seat:  rsvp@santacruzhie.org or 831-600-3769

Santa Cruz Health Information Exchange (SCHIE) has selected Mirth Corporation of Irvine, California to provide HIE software, replacing the Optum/Axololt HIE solution. Elysium and the Virtual Health Record will retire June 19, 2015 and the new SCHIE will launch on June 22, 2015.

SCHIE will have a new interface for accessing consolidated patient records.  The SCHIE is hosting several training sessions in June. The SCHIE Team will be sending out communications and keep you apprised of the changes and what you need to do to prepare for the transition.

This change is very positive for the region and builds upon the trust and support of existing participants and patients. It provides us with a flexible and scalable solution that will provide not only current functionality and data to our users, but also a platform for needed functionality and information requirements.  We have developed an FAQ that will address many questions regarding this important change (read more…)

On Friday, June 19 at 7pm, Elysium will be retired. That means, on Monday, June 22, when you come into the office you will have a new link, login and password to get you into the Santa Cruz Health Information Exchange (SCHIE). Here’s a step by step guide to what you need to do to make sure you and your team are ready:

Managers and Administrator Checklist

  • Direct Email Account – If you don’t already have a Direct email account click on the “Direct Sign-up” button to register for a Direct email account.  Check your everyday work email account for an email with the subject “Action Needed: Activate Your DIRECT Account” from Axesson, LLC., and follow the link and instructions to complete your registration and activate your account.  If you are unable to locate the Activation email, call(831) 600-3769.
  • Submit Staff Access List – If you haven’t already done so, please fill out this spreadsheet User Access Please complete each field.  Appropriate users include, but are not limited to, individuals who use Elysium, the Virtual Health Record (VHR), individuals with a care relationships, MAs, PAs, Physicians, Billing Managers, Clinical Office Managers, and Clinical Department Managers etc. Submit the completed form to SCHIESupport@santacruzhie.org by June 4th
  • Select Staff Champions – Engage staff managers and SCHIE Champions to be the point person for their teams. The Champions will be required to
    • Identifying who on their team needs access to the SCHIE and communicate to the SCHIE on the user access form.
    • Assisting End Users to delete Elysium shortcut on desktops and laptops and replace with SCHIE portal shortcuts.
  • Interface Update – Contact your IT manager to replace the Elysium shortcut on organization portals and desktops with Santa Cruz HIE portal. https://portal.SantaCruzHIE.org
  • Maintain Communication with Your Team – SCHIE will be sharing communication materials, announcements, event invitations and updates before and after the launch.
    • Managers and administrators will receive communications and will need to forward, post, and mail these materials to their Staff Champions and Santa Cruz HIE End Users.

Resources
Please call T:
831-600-3769, or send an email to info@SantaCruzHIE.org if you have questions.

Staff Announcement

05/14/2015

Internal Announcement for Managers to Post, Email or Mail

Required: Activation of Santa Cruz Health Information Exchange Account

On Friday, June 19 at 7pm, Elysium will be retired. That means, on Monday, June 22, when you come into the office former Elysium users will need to have a new link, login and password to get you into the Santa Cruz Health Information Exchange (SCHIE). In addition, if you exchange clinical information with other health care providers or health plans you may also need to establish your “Direct” clinical email account if you have not done so already.  Check with your manager to determine if you need a Direct email account.  Your manager will request a Direct account on your behalf.

Your Elysium login will not work after June 22nd.  You will need to remove your shortcut links for Elysium and the Virtual Health Record and add the new Santa Cruz HIE shortcut.  The new Santa Cruz HIE URL is https://portal.santacruzhie.org.  You will not be able to access this portal until June 22nd.  Make sure you have this web address available for quick access.  You can bookmark and create desktop link after you have logged in.  If you create a shortcut prior to entering your user name and password the shortcut link will not work.   Your manager and IT support will assist you in getting access to the portal and creating those shortcut links.

There are quick start guides and videos available on our HIE Training Page

If you have questions, contact Santa Cruz HIE support by email SCHIESupport@santacruzhie.org or by phone at (831) 600-3769.

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